Office Administrator

Full-time position, salaried with benefits
On-site at Gettysburg, PA

As Office Administrator at Coronation, you'll help Crown the Good through hospitality and dedication, making our workplace comfortable for the team and consistently presentable for clients. You'll facilitate our work culture, maintain excellent front-of-house correspondence, and ensure Coronation remains a pleasant, creative, clean environment from arrival to departure.

You'll serve as a cultural touchpoint for team and clients, scheduling regular social events for staff, outreach events for local creatives, and business development activities. Daily responsibilities include reception duties, mail handling, online order fulfillment, office supply and food management, vendor coordination for maintenance, and client welcome services.

Our ideal candidate prioritizes tasks with minimal supervision, is passionate about our work and market, displays self-motivation and attention to detail, maintains high orderliness standards, demonstrates consistent work ethic in facilities maintenance, and exhibits strong trustworthiness.

Responsibilities

  • Front Desk & Secretarial Duties

    • Be among the first to arrive and last to leave, preparing the office and setting the tone for the day. Unlocking doors in the morning, setting coffee and cleaning at the end of the day.

    • Welcome visitors

    • Answer phone line; screen calls

    • Collect mail every day, receive and allocate deliveries

    • Fulfill online store orders, make bank runs, post office deliveries, and other local errands

    • Manage office calendars and schedule meetings as needed

  • Cleaning & Facilities Maintenance

    • Help create and maintain a daily schedule for office maintenance and cleaning

    • Regularly tidy & stock office common areas including conference rooms, lounge areas and restrooms

    • Regularly clear wastebaskets and recycling

    • Schedule and oversee regular cleaning with outside vendors

    • Be attentive to the needs of the building, schedule and oversee any outside maintenance crews (building, lawn care, snow removal, etc.)

    • Manage office maintenance budget

  • Organization & Supplies

    • Stock and organize office supplies, water cooler tanks, snacks and drinks on a daily basis

    • Maintain supply closets, bathroom supplies and merchandise

  • Event planning

    • Schedule regular office social events

    • Annual dinners and activities

Qualifications

  • Secretarial and/or Hospitality Experience

  • Excellent communication, teamwork and interpersonal skills

  • Hospitality oriented and self-driven

  • Deadline, cleanliness and detail-oriented

  • Team player

  • Creative problem solver with the ability to multitask

  • Familiarity with Apple/Mac computers

  • Understanding of Coronation's core markets

  • Must work at our studio in Gettysburg, Pennsylvania and be legal to work in the US

Benefits

  • Flexible schedule

  • Paid time off

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Life Insurance

  • Short term disability insurance

  • Long term disability insurance

  • Parental leave

  • Matching Retirement plan

APPLICATION SUBMISSION:

To apply, qualified applicants please submit:

  • Current resume

  • Cover letter including a brief paragraph detailing why you are the right person for the position

  • Salary expectations

  • Available start date

Email your application to careers@coronationmedia.com